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How to write a farewell mail.
Many of us transition through several jobs during the course of a career. The farewell mails are usually last minute jobs though. An obligation that needs to be done away with. Here's an example of the slapdash job that we usually get to read.
All,
Today is my last day in <company name>. It was a pleasure working with all of you and thank you for all the support. I can be reached at <email>.
Warm Regards,
<Name>
While there is nothing wrong with this email written by a real person, there are software algorithms that would connect better with real people! Here's the anatomy of my dream farewell mail:
- Introduction: Start with a snail mail salutation and not the classic email salutation. Use "Dear All" instead of "All".
- Touch upon the beginning of your tenure in the company. A brief sentence on your skills, role and project you worked on at that time. Preferably keep it sober and focus on what you lacked rather than what you brought to the table.
- Write about how the company has added value over the years to you to take you to where you are today. If relevant, highlight how the company values and culture have acted as a catalyst in the process. Your confidence needs to come out here!
- In case you had a manager, mentor or subordinate who went out of the way to support you, mention them specifically. Bring out one or two specific acts of kindness and if possible laugh at yourself while you do this.
- Sincerely thank your colleagues for their kindness and support. If you feel like it state that you will be a goodwill ambassador for the company.
- Sign off by leaving you email, number and LinkedIn profile url (yes this is a Web 2.0 world!) and request that your colleagues reply to your mail with their private email id. Openly state that you would love to and intend to keep in touch.
Do the above and stay networked while you touch hearts!
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